Privacy Notice for Employees and Job Applicants — Digital (Self-Complete)

A privacy notice for employees and job applicants in Ireland explains how an employer collects and uses personal data. This Privacy Notice for Employees and Job Applicants is a self-complete document for use in Ireland. Employers must be transparent about how they process personal data under GDPR.

This is a digital, self-complete document from our Digital Legal Documents range: you download an editable document with guidance notes and complete it yourself. It does not include review of your completed document or advice from a solicitor. If you would like a solicitor to review or draft the document for you, find one through the Law Society of Ireland’s Find a Solicitor directory.

Before you rely on a self-complete document, check that it fits your situation. Read the completion notes carefully, fill in every section that applies, remove anything that does not, and keep a signed copy with your records. If your circumstances are unusual, or a lot depends on the document, it is worth having it reviewed. Keep the completed document somewhere safe, and review it whenever your circumstances change so that it stays accurate.

What’s included

• Editable Word template written for use in Ireland
• Plain-English guidance notes explaining each section
• Completion checklist
• Delivered by email after payment — you fill it in yourself

Not included: legal advice, tailoring, review, witnessing or filing.

Who this is for

• Employers of any size
• Businesses recruiting staff
• HR teams updating documents
• Employers after a GDPR review

How it works

1. Pay the price shown on this page by card.
2. The template, guidance notes and checklist are emailed to you.
3. Complete the template yourself using the guidance notes.
4. If you want your completed document checked, ask a solicitor of your choice — you can find one through the Law Society of Ireland’s Find a Solicitor directory.

Frequently asked questions

How much does a privacy notice for employees and job applicants template cost in Ireland?

The price of this self-complete template is shown at the top of this page. You pay once and there are no further charges from us. The price covers the template and guidance notes only — it does not include legal advice or review by a solicitor.

Do employers need an employee privacy notice?

Employers processing employee and applicant data must give certain information under GDPR.

What should it include?

What data is collected, why, the lawful basis, retention and individuals’ rights.

For more on GDPR and data protection, see our GDPR & Data Protection in Ireland guides and services.